Privacy Policy

1. Who We Are

Wendy Ogilvie Editorial provides professional book editing and editorial support for authors.

For enquiries relating to personal information, please use our contact page.

Wendy Ogilvie Editorial is responsible for deciding how personal information submitted directly to the business is used.

2. Information We Collect

Depending on how you interact with us, we may collect:

• Your name and email address.
• Contact details you choose to provide.
• Information submitted through website forms.
• Manuscript genre, word count and project details.
• Messages and correspondence relating to editorial enquiries.
• Manuscript material you voluntarily provide.
• Technical information needed for website operation and security, such as IP addresses and browser information.

Please avoid including unnecessary sensitive personal information in initial enquiries.

3. How We Use Your Information

Personal information may be used to:

• Respond to questions and editorial enquiries.
• Assess manuscript requirements.
• Provide quotations and discuss availability.
• Deliver agreed editorial services.
• Manage correspondence and client relationships.
• Maintain website functionality and security.
• Meet applicable legal and accounting obligations.

We do not sell personal information.

4. Legal Bases for Processing

Under UK data protection law, personal information must be processed on an appropriate lawful basis.

Depending on the circumstances, these may include:

• Contract: processing information to provide agreed services or take steps requested before entering a contract.
• Legitimate interests: responding to relevant business enquiries, managing operations and protecting website security, where those interests are not overridden by your rights.
• Legal obligations: retaining information required for tax, accounting or other legal purposes.
• Consent: where consent is required, such as certain optional cookies or marketing activities.

5. Website Contact Forms

Our website uses WPForms to collect contact messages and manuscript enquiries.

Information submitted through these forms is used to respond to your enquiry and, where relevant, discuss editorial services.

Form submissions may be transmitted through website hosting and email services and may be stored within WordPress, depending on the website's form configuration.

6. Manuscript Confidentiality

Manuscripts, extracts and project information submitted for editorial consideration are treated as confidential business correspondence.

Such material is used for assessing enquiries and delivering agreed services. It is not published or used for promotional purposes without appropriate permission.

Where external service providers are necessary for storage or communication, relevant information may be processed through those services.

7. Cookies and Similar Technologies

The website may use cookies and similar technologies to support essential functionality, security and, where installed, optional analytics or third-party features.

Non-essential cookies requiring consent should only be activated after that consent has been obtained.

For further information, please see our Cookie Policy.

8. Service Providers and Data Sharing

Personal information may be processed by service providers supporting website hosting, email delivery, website forms, security and other necessary business functions.

Information may also be disclosed where required by law.

We do not sell personal information to third parties.

9. International Data Transfers

Some technology providers may process information outside the United Kingdom.

Where UK data protection law requires safeguards for international transfers, appropriate transfer arrangements must be in place.

10. How Long We Keep Information

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected, including applicable legal, accounting and contractual requirements.

Enquiries that do not become client projects should be reviewed and deleted when no longer needed.

11. Your Data Protection Rights

Depending on the circumstances, UK data protection law gives individuals rights including:

• The right to be informed.
• The right to access personal information.
• The right to request correction of inaccurate information.
• The right to request erasure in certain circumstances.
• The right to restrict certain processing.
• The right to object to certain processing.
• The right to data portability where applicable.
• The right to withdraw consent where processing relies on consent.

To make a request, please contact Wendy Ogilvie Editorial.

12. Complaints

If you have concerns about how your personal information is handled, please contact us first so that we can investigate.

You also have the right to complain to the UK Information Commissioner's Office (ICO).

Visit ico.org.uk for further information.

13. External Websites

Our website may link to external websites or include third-party content.

Those providers may operate their own privacy policies and data collection practices.

14. Updates to This Policy

This policy may be updated to reflect changes to website functionality, business practices or legal requirements.

The latest version will be published on this page with an updated date.

15. Contact About Privacy